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Developed at the University of Prince Edward Island in Canada and supported by an independent company, Discovery Garden, Islandora brings together two well-established open-source products: Drupal and Fedora. Because Islandora is built on top of Drupal, all of the necessary content management system CMS and application framework components are included.
For example, any existing Drupal theme will automatically work with Islandora because it uses standard Drupal components. Furthermore, by leveraging such a well-established and sophisticated CMS like Drupal, Islandora makes it much easier to organize repository collections for public consumption in ways that may be much more challenging for DSpace or EPrints.
Fedora is a well-established open source database for organizing digital objects. For example, DuraCloud, an off-site backup and preservation module for digital objects, can be used with Islandora. This means that any module built with tuque could potentially export into a DSpace Institutional Repository, or conceivably an EPrints one as well, if the tuque library was expanded.
Islandora itself is a particularly good fit for UNBC. As this project began, the university just completed an extensive selection process for a new CMS to manage its web presence. Drupal was the CMS chosen.
Having institutional knowledge and expertise in Drupal bodes well for the sustainability of a new IR built on Islandora. Furthermore, the university had already invested in Islandora in partnership with the Prince George Public Library to house a digital collection of local newspapers. By far the most important aspect of designing a new software package is picking a good name.
Jarrow is the name of a monastery in England that boasted an enormous library and was a beacon of enlightenment in the middle ages Yule ; a fitting name for a tool designed to assist with knowledge creation and dissemination. Having thoroughly investigated existing options for ETD submission, UNBC determined that building its own Drupal module to integrate with Islandora was the only way to satisfy the requirement to handle the entirety of the submission process as well as deal with any varying processes in place.
It is likely that many institutions have significant logical differences in submission workflows for type of a degree, department, or the school the degree is awarded from. An ETD submission module should be flexible enough to accommodate these differences. In addition to being able to handle multiple workflows, the system must be able to integrate with institutional administration software, such as Banner, reducing the possibility for incorrect metadata entered by students.
The workflow management aspect of the software is central to the overall design, as all other features are designed to integrate with it. The system works much like survey software. Those who have used Survey Monkey, Fluid Surveys or any number of other online survey applications will find Jarrow both familiar and easy to use. The Data Model defines all meta-data and related information about a submission. This includes everything from the title of the thesis to the date of defense.
If there is a piece of information relevant to a thesis submission, it must be defined in the data model. Figure 3. New elements are added by dragging them in from the right and dropping them on the data model in their desired location. The Form Editor allows the creation of forms to collect the data defined in the data model. There can be many forms associated with a single data model.
Figure 4. The Form Editor. Form elements are created by dragging in data elements from the data model as was done here or by adding them manually. The Process Manager provides a system for adding logic to the creation, editing, display and approval of forms.
Figure 5. The Process Manager. Any forms created in the form editor can be added, along with digital objects to represent supplementary files. Here the pre-submission stage has three forms that must be filled out. Once an administrator has configured the above, students, faculty and staff members can log into the system and see any submissions that are currently active and with which they are affiliated.
For example, a supervisor with multiple graduate students would have access to each of their submissions. Students can create a new submission, at which point either they or the system will select the type of process they will follow. Users can edit the information in a form, which is automatically saved as soon as they enter it, although it is not submitted until they specifically choose to submit the form.
The system does not require a particular order for the users to fill out information, any user can fill out any form that they have access to at any time. The order and number of forms displayed is completely controlled by the administrator through the process manager.
Figure 6. A submission. The form shown in Figure 4 is displayed to the student as dictated by the process in Figure 5. Jarrow can be adapted to deposit completed theses in any Fedora based repository. The entire process could take several weeks, as the student will first interact with the system when they begin to ask for approval for scheduling a defense, but Jarrow will guide them through the entirety of the process.
In addition to the core workflow management system mentioned above, Jarrow has several other features designed to make ETD management easier:. UNBC ambitiously decided to build an ETD submission module from scratch in order to meet its need to handle the entirety of the submission process.
By involving stakeholders from across campus, thoroughly investigating existing options and designing a very flexible system, UNBC has created an ETD system that any institution can easily customize to reflect their existing workflows from beginning to end. The question remains whether Jarrow will become another ETD software relic.
Significant development time has been committed to this project. The software will enter a pilot phase in the fall of The authors hope that the flexibility and openness of the system will encourage its adoption at other institutions and lead to its long-term sustainability. Bauer N. Building an ETD administrative system and student services website. Jones R. Thesis Alive! Lewis S. MacDonald J. Developing a revolution in ETD workflow management: A software solution from thesis proposal to final dissemination and publication.
McCutcheon A. How to create a highly functional ETD office. Pollenz R. Reeves S. Rogers M. Library Journal. Yule, D. When released, it will be compatible with whatever the latest version of Drupal 7 is at that time. James R. Subscribe to comments: For this article For all articles.
Glenn Bunton , A very interesting article. You discuss and compare other open-source products. Daniel Yule , Thanks for the comment. The reason we evaluate strictly open source products is twofold. Firstly, we decided early on that we wanted an open source system, hence we evaluated those to see if they met our needs.
Secondly, it is significantly more challenging to evaluate commerical products in a similar fashion. For each of the open source products we mention, we had a fully functional server up and running. I suspect this would have been impossible for commercial products. I did some research into various commercial based IR solutions, and did not find anything like what Jarrow offers. We hope that down the road, someone might write an export filter for Jarrow that allows for Jarrow to be integrated with these systems this should not be very difficult; Jarrow was designed with this in mind.
To summarize, we believe that Jarrow is a one of a kind product. So far as we know, no other software handles pre-defense and submission. Ali Mohamed , One of our requirements is early registration of thesis to ensure research non duplication or overlap. I found Jarrow very interesting on this regard. Name required. Mail will not be published required. This work is licensed under a Creative Commons Attribution 3. Issue 18, Jarrow, Electronic Thesis, and Dissertation Software Collecting and disseminating theses and dissertations electronically is not a new concept.
Project Planning Following software industry best practices, the first phase of development was requirements gathering. Governance The steering team is responsible for the overall governance and direction of the project. Selecting Institutional Repository Software The software selected for storing and disseminating completed theses would have ramifications for nearly any solution to producing electronic theses or dissertations ETDs.
Islandora Islandora is a newcomer on the institutional repository software market. Developing an Open Software Solution By far the most important aspect of designing a new software package is picking a good name. System Architecture The workflow management aspect of the software is central to the overall design, as all other features are designed to integrate with it. Other Features In addition to the core workflow management system mentioned above, Jarrow has several other features designed to make ETD management easier: Date Scheduling The ETD system provides an availability poll component that can be added to forms to allow for students, committee members and chairs to indicate the times they will be available for a defense.
Graduate Programs staff can then choose a date that works for all members. License Management Institutions typically require students to agree to a non-exclusive license for their thesis or dissertation, but may want to allow students to also apply a Creative Commons License, or allow students to apply different licenses to the supplementary files associated with a thesis such as granting or revoking performance rights for supplementary videos. The system provides the ability to manage all licenses an institution may want to use, and comes with the Creative Commons Licenses pre-installed although they do not have to be used.
Email Templates Emails can be sent as part of the submission process, and the ETD system allows for editing email templates including information from a data model in an easy point and click manner. Authentication using LDAP, Cas or Shibboleth , extended profiles using Profile2, or rich text editors for editing email templates, licenses or other text fields through the WYSIWYG module are all available, as well as the extensive theming options provided by the Drupal community or through custom themes.
Conclusion UNBC ambitiously decided to build an ETD submission module from scratch in order to meet its need to handle the entirety of the submission process. McMillan G. ETD-db license. Notes [ 1 ] Jarrow is designed for Drupal 7, and should work with any sub-version 7.
About the Authors James R. Hi Glenn, Thanks for the comment. Log in This work is licensed under a Creative Commons Attribution 3. The ETD system provides an availability poll component that can be added to forms to allow for students, committee members and chairs to indicate the times they will be available for a defense. Topic: "Proprietary Software" Do you require help with a doctoral dissertation, a PhD thesis, or a masters research proposal related to "Proprietary Software"?
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